How to Use Gmail for Business? [Free Professional Email Hack]

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To project a professional image, you need a personalized email address with your domain name.

Let us say that your domain name is ‘’, then you need to have an email address like ‘[email protected]’ in order to create the right professional impression with your emails.

There are numerous things that one has to take care of while starting or creating a blog for the first time for your business.

If you want to start a blog and make money then you will want to create a professional impression with everything you do related to your blog.

That goes for email as well. When you reply to comments or correspond with your readers directly or want to mention an email address where your readers can contact you then a generic Gmail or yahoo email address will not help you create the right professional impression

For a step by step guide on how to start a blog and make money by blogging please refer to ‘How to Start a Blog – a beginners guide‘ Here you can learn how to get a blog started in less than 5 minutes.

To learn how to choose the best domain and hosting service for your blog see the post how to purchase the perfect domain and hosting service for your blog.

Hosting sites like Hostinger will offer you free email when you sign in for their hosting service.

The fastest way to start a blog

For more details see ‘Why we love Hostinger.

Why should you configure Gmail for your business emails?

The amount of email space provided by your hosting service is more than enough in the beginning, but as time goes by and your site traffic increases, you may find yourself running out of space.

But wait! There is a way to get around this with a simple free trick without having to spend anything extra.

So how can you avail of your custom domain email plus the space and convenience of Gmail? Luckily there is a way to use Gmail to send and receive emails using your custom domain.

Step by step process to configure Gmail to send & receive your business emails.

Here we are using the example of Hostinger.

Suppose we have arranged to host a domain (let us call it on Hostinger.

Hostinger offers free email as part of the deal which is, e.g. ‘[email protected]

Now we will show you how to configure this email so that you can receive and send emails using your custom domain but using Gmail.

This is what you have to do.

How to configure Gmail with your domain or business email?

Incoming Mail Configuration

Sign in to your Gmail Account.

We recommend signing up for a brand new Gmail account so that you don’t mix up your emails.

Go for a Gmail id like ‘[email protected]

Once you have created this Gmail Id, log in and proceed to the next step.

Go to ‘Settings’, 
Go to ‘Accounts and Import’.
Go to ‘Check mail from other accounts’.
Choose ‘Add a mail account’.

Enter your Email address (e.g. [email protected]).

Click Next.

Enter Username: Enter your full email address (e.g. [email protected])
Enter Password: Enter the password for the above email address.

POP Server:
POP3 port: 995

Select ‘Leave a copy of the retrieved message on the server’ if you wish to save your messages on your [i.e. your hosting service providers] server. 

I recommend not to select this option because you will be having all your emails in Gmail anyway so there is no need to consume space on your server by leaving a copy there as well.

Choose ‘Always use a secure connection (SSL) when retrieving mail’.

Click on Add Account.

Now continue with the SMTP server setup to be able to send mail from Gmail with your business email address:

In the next window,

Select ‘Yes, I want to be able to send mail as [email protected]’.

Choose ‘Treat as an Alias’.

SMTP server: Use the same secure server as you did in the incoming settings configuration.

SMTP port: 465

Username: enter your full email address (e.g. [email protected]).

Password: the password for this email account.

Check the Secured connection using SSL option as well.

Click on Add Account.

Gmail will send you a verification email to your email id [[email protected]] that you have to approve.

And you are done.

Now if anyone sends you an email to ‘[email protected]’ you will get it in your Gmail inbox.

If you send someone an email from Gmail, it will appear to the recipient to have come from ‘[email protected]’ and not from your Gmail account.

So there you have it – the flexibility, loads of space [15GB] and convenience of Gmail and the professional image of corresponding with your readers using your custom email.

Did you find the above useful? Let us know in the comments.


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Meet the Author

  • Howdy! I am Sanjeev P. I am passionate about creativity — creativity fulfils me. I am a professional blogger, content writer and love my espresso. I genuinely believe that we all have inside us the ability to change the world. I am enthusiastic about pursuing my dreams, and it is my mission to help you achieve yours. I am eager to know more about you. Let us embark on a beautiful journey together.

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2 thoughts on “How to Use Gmail for Business? [Free Professional Email Hack]”

  1. Hey Sanjeev ,

    Great post with effective tips to configure the gmail for sending and receiving the business emails.

    Creating gmail for business are truly important, in the same way configuring gmail are also necessary. In business field having a personalized email
    address is really vital.

    Your each of the suggested steps to configure the gmail with business emails are so clear, easy to understand and follow, whereas following these steps will be helpful and allows several users to configure their gmail with business email.

    Truly helpful post and thanks for sharing.

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